Statement of Purpose
The purpose of this organization shall be:
- To form a cohesive line of commmication among the residents and the Administration on matters directly affecting the interest and well-being of the residents of SpiriTrust Lutheran, The Village at Shrewsbury community.
- To provide a regularly scheduled opportunity for discussion of matters of interest to the Council.
- To take such action as may be necessary to accomplish these purposes.
The Village at Shrewsbury Residential Living Association By-Laws
Revised October 16, 2020
ARTICLE I
Name
The name of this organization shall be the Residential Living Association of SpiriTrust Lutheran, The Village at Shrewsbury, also known herein by the informal name of “Cottagers”.
ARTICLE II
Officers
- The Association shall elect a total of five (5) voting board members and one (1) non-voting, at-large member.
The Board Officers shall be President, Vice President, Secretary, Treasurer, and Communications Facilitator. In addition, there will be one (1) non-voting, at-large .board member elected from the residential association members. The at-large member will attend board meetings and be available to substitute for a board officer if needed.
a. The President shall preside at all meetings.
b. The Vice President shall perform all the duties of the President in his or her absence or inability to serve.
c. The Secretary shall take minutes at all meetings and handle all correspondence pertaining to the business of the Association.
d. The Treasurer shall handle any financial matters necessary to run the Association, and maintain records in an auditable format.
e. The Communications Facilitator shall publish a bi-monthly Cottage Connections Newsletter and provide helpful information such as how to access the SpiriTrust Lutheran website.
f. The Board will conduct an annual audit of the treasury records and the bylaws.
2. The Officers and the at-large member shall be elected to serve a term of two (2) years by a majority of the current Association members. A board officer may succeed themselves in the same office one (1) time, for a total of four (4) consecutive years. A board officer completing four (4) years may be re-elected to a board position after he or she has been off the board for at least one (1) year.
3. The outgoing President will remain on the Board as a non-voting member in an advisory position for one year.
4. A nominating committee shall be established by the Board in September. It will consist of one Board officer and two residents. Names, addresses, and a brief biography of nominees shall be completed and submitted to the Board by September 30 and will be published 1n the October Cottage Connections Newsletter.
5. Elections shall take place in November. An election year is determined by officers’ completion of two-year terms or by an opening due to resignation. Voting shall be by written ballot.
6. In addition, nominations may be made by any Cottager. Consent must be received from the person being nominated, and the name of the nominee must be submitted to the Board two (2) weeks prior to election day so the name may be added to the ballot.
7. The newly elected officers shall take office on January 1 after their election.
8. Note: For the 2020 Election Only
For the sake of continuity, not all five (5). board offices will change in the 2020
election year. Terms open for (the 2020) election only are: President for two (2)
years, Vice President for one (1) year, Secretary for two (2) years, Treasurer for three (3) years, and Communications Facilitator for two (2) years. All subsequent election terms will be according to Article II, item 2.
ARTICLE III
Administration and Meetings
- A monthly association board meeting shall be held on the second Wednesday of the month at 10:00 a.m. Association committee chairmen will attend board meetings bimonthly in January, March, May, July, September and November.
- An Association meeting of all Cottagers shall be held bi-monthly on the third Wednesday at 2:00 p.m. in January, March, May, July, September, and November. Minutes of the Association meeting will be distributed to all Cottagers.
- Minutes of the Boar meetings and Cottagers’ meetings shall be forwarded to the executive director of The Village at Shrewsbury, SpiriTrust Lutheran.
ARTICLE IV
Communications
Cottage Connections Newsletter shall be published bi-monthly by the Communications Facilitator of the Board. Contact any member of the board to convey questions or concerns.
ARTICLE V
Committees
The following committees currently exist:
- Buildings and Grounds: To document resident concerns and recommend projects to improve the landscaping of the community.
- Flowers and Gardens: To manage the community garden area and provide
horticulture programs and projects. - Dining: To review menus, events held in the restaurant, etc., and to advise
recommended changes. - Social and Recreation: To plan and promote social and recreation programs and
projects along with the Activities Coordinator. - Spiritual Life: To embrace the SpiriTrust Lutheran vision statement to
“compassionately care for the children of God.” To that end, the committee endeavors to identify, develop, promote, and support activities and practices which will enhance and grow the spiritual life of cottagers: - Welcome and Hospitality: To visit and welcome new residents and orient them to life on the campus.
ARTICLE VI
Amendments
These Bylaws may be amended at a regular meeting of the Cottagers upon a two-thirds (2/3) vote of members present. Written notice of the proposed amendment shall be given to each cottager at least two weeks prior to the vote.
Nothing in these by-laws shall be contrary to the policy of the Board of Directors of SpiriTrust Lutheran or in opposition to the rules and regulations of the Commonwealth of Pennsylvania.
If you are interested in joining a committee, please attend a Residential Living Council Meeting in the Zimmerman Place Café.
Residential Living Council
The Residential Living Council forms a cohesive line of communication among the residents and the administration on matter directly affecting the interest and well-being of The Village at Shrewsbury residents. The council serves as a liaison between village residents, the executive director, SpiriTrust Lutheran personnel and corporate headquarters.
3rd Wednesday of each month
2:00 p.m.
Zimmerman Place Café
Welcoming Committee
The Welcoming Committee serves as official “welcomers” to new residents on behalf of the Resident Council.
Meets on an as needed basis
Zimmerman Place Café
Duties and opportunities include:
- Visiting new residents in their home within a reasonable time after they move to the village
- Encouraging new residents to actively participate in the life of the village
- Addressing concerns and questions of new residents by directing them to various personnel and resources available to them
- Writing brief notes and make phone calls of encouragement
- Inviting new residents to participate in community events in the early months of occupancy
- Sharing with the community members the joy and satisfaction in being a resident of the village
- Seeking out and implementing new and additional ways of welcoming new residents to the village
- Keeping the Resident Council president informed of the committee’s work
- Reporting on the committee’s activity at each Resident Council meeting
Spiritual Life Committee
The Spiritual Life Committee identifies, develops, promotes and supports life enrichment practices to enhance and grow the spiritual life of the community members.
Meets on an as needed basis
Zimmerman Place Café
Duties and opportunities include:
- Encouraging and promote regular church attendance by community members, whether it is at a church off campus or at a worship service provided by the chaplain on campus
- Encouraging community members to engage in daily bible readings, devotions and prayer
- Engaging in a prayer circle for members of the village as special needs and desires are made known
- Promoting the formation and participation in Friends and Followers Bible Study groups
- Providing an opening devotional and closing prayer at each Resident Council meeting
- Arranging for and encourage the practice of offering a meal prayer before meals in the Clubhouse
- Supporting and advising the campus chaplain of his work
- Keeping the Resident Council president informed of the committee’s work
- Reporting on the committee’s activity at each Resident Council Meeting
Social Life Committee
The Social Life Committee promotes recreational and social programs for the community members.
3rd Tuesday of each month
2:00 p.m.
Zimmerman Place Café
Duties and opportunities include:
- Serving as an advisory committee to the Recreational Coordinator
- Assisting the Recreational Coordinator in encouraging participation in the various activities and programs planned for community members
- Keeping the Resident Council president informed of the committee’s work
- Reporting on the committee’s activity at each Resident Council meeting
Dining Committee
The Dining Committee promotes dining events and dining programs for community members.
Third Monday of each month
2:00 p.m.
Zimmerman Place Café
Duties and opportunities include:
- Serving as an advisory committee to the Executive Chef by providing suggestions and input from the perspective of the community members
- Assisting the Executive Chef in encouraging participation in the various programs planned for community members
- Alerting the Executive Chef of matters that may have been overlooked regarding the food quality and assurance
- Keeping the Resident Council president informed of the committee’s work
- Reporting on the committee’s activity at each Resident Council meeting
Flower and Garden Committee
The Flower and Garden Committee promotes a viable community garden for vegetables and flower. Meet residents to discuss techniques and learn new possibilities.
1st Wednesday of each month
10:00 a.m.
Club House
Duties and opportunities include:
- Getting people committed to helping
- Laying out plot for garden
- Inviting educational speakers to the community to speak to residents
- Month to month planning
- Maintaining the reference website list
- Sharing flowers and vegetables from garden
- Gardeners are responsible for taking care of the plot and cleaning up at the end of the season.
President
Mary Herzog
Vice President
Secretary
Treasurer
Communications Facilitator
Member at Large
Upcoming Meeting Dates
The Residential Living Association meets the 1st Tuesday of each month at 10:15 a.m. in Zimmerman Place Cafe.